Here you’ll find info and tutorials for running the store as we figure out what we need.
Ringing up a sale using the Square point of sale device and app
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<h1>Gallery Manager — Role & Responsibilities</h1>
<p class="raa-org">Richmond Artists Alliance</p>
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<span class="raa-num">01</span>
<h2>Scheduling & Staffing</h2>
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<ul>
<li>Set gallery hours in consultation with Archie and Elaine; post any changes online promptly.</li>
<li>Schedule all attendants, including the student position, ensuring every open hour is covered.</li>
<li>Refer to the staffing spreadsheet to track and coordinate shifts.</li>
<li>Stay informed about events at the hall and confirm whether the Alliance is participating.</li>
<li>Come in at least once a week to check on things or cover a shift.</li>
</ul>
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<span class="raa-num">02</span>
<h2>Staff Support & Training</h2>
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<ul>
<li>Help train the student attendant and all gallery volunteers in gallery procedures and expectations.</li>
<li>Ensure all staff and volunteers represent the Alliance professionally and treat artists' work with respect.</li>
<li>Serve as a primary point of contact for staff if they encounter any difficulties.</li>
</ul>
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<span class="raa-num">03</span>
<h2>Artwork Intake</h2>
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<ul>
<li>Require each artist to provide a numbered inventory list when delivering work. Each entry must include: title, description, dimensions, medium, price, and contact information.</li>
<li>File all inventory lists in the binder kept at the gallery.</li>
<li>Verify that all work has proper hanging hardware. The preferred system is wire affixed to two hooks — nothing flimsy.</li>
<li>Have each artist sign the damage waiver before work is accepted.</li>
<li>Coordinate and document any artist-initiated work swaps.</li>
<li>Complete an incident report if damage to any work occurs.</li>
</ul>
<div class="raa-note">Note: Hanging hardware specifications are still being finalized. Confirm details with Archie before communicating requirements to new artists.</div>
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<span class="raa-num">04</span>
<h2>Cash & Sales</h2>
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<ul>
<li>Upon arrival, count the cash float ($100) and notify Archie if a bank deposit is needed.</li>
<li>Become familiar with the Square point-of-sale system.</li>
<li>Submit a brief daily tally report at the end of each shift.</li>
<li>Maintain an ongoing understanding of sales trends — which artists and works are selling over time.</li>
</ul>
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<span class="raa-num">05</span>
<h2>Gallery Presentation</h2>
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<ul>
<li>Ensure the display always looks well-curated and that the gallery is clean and welcoming.</li>
<li>Plan and execute special themed or rotating displays.</li>
<li>Research display equipment and furnishings as needed.</li>
<li>Maintain adequate supplies: stationery, cards, pamphlets, wrapping materials, and hardware.</li>
</ul>
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<div class="raa-section-head">
<span class="raa-num">06</span>
<h2>Knowledge & Professional Development</h2>
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<ul>
<li>Become knowledgeable about the work of all current exhibitors so you can speak about it confidently.</li>
<li>Learn about other Alliance members and artists working in the area.</li>
<li>Familiarize yourself with other art display venues and events in the region.</li>
<li>Expand your knowledge of display techniques and exhibit curation over time.</li>
<li>Contribute to developing gallery procedures and documentation as the role evolves.</li>
</ul>
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<div class="raa-section-head">
<span class="raa-num">07</span>
<h2>Promotion & Community Outreach</h2>
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<ul>
<li>Plan social media posts and reels — develop ideas for subjects, themes, and participants.</li>
<li>Place promotional materials at tourist bureaus, gift shops, and other community locations.</li>
<li>Spread the word about the Alliance and actively recruit new members.</li>
<li>Serve as a welcoming face and ambassador for the Richmond Artists Alliance.</li>
</ul>
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