Gallery Manager Guide

01

Scheduling & Staffing

Set gallery hours in consultation with Archie and Elaine; post any changes online promptly.
Schedule all attendants, including the student position, ensuring every open hour is covered.
Refer to the staffing spreadsheet to track and coordinate shifts.
Stay informed about events at the hall and confirm whether the Alliance is participating.
Come in at least once a week to check on things or cover a shift.

02

Help train the student attendant and all gallery volunteers in gallery procedures and expectations.
Ensure all staff and volunteers represent the Alliance professionally and treat artists’ work with respect.
Serve as a primary point of contact for staff if they encounter any difficulties.

03

Require each artist to provide a numbered inventory list when delivering work. Each entry must include: title, description, dimensions, medium, price, and contact information.
File all inventory lists in the binder kept at the gallery.
Verify that all work has proper hanging hardware. The preferred system is wire affixed to two hooks — nothing flimsy.
Have each artist sign the damage waiver before work is accepted.
Coordinate and document any artist-initiated work swaps.
Complete an incident report if damage to any work occurs.

Note: Hanging hardware specifications are still being finalized. Confirm details with Archie before communicating requirements to new artists.

04

Upon arrival, count the cash float ($100) and notify Archie if a bank deposit is needed.
Become familiar with the Square point-of-sale system.
Submit a brief daily tally report at the end of each shift.
Maintain an ongoing understanding of sales trends — which artists and works are selling over time.

05

Ensure the display always looks well-curated and that the gallery is clean and welcoming.
Plan and execute special themed or rotating displays.
Research display equipment and furnishings as needed.
Maintain adequate supplies: stationery, cards, pamphlets, wrapping materials, and hardware.

06

Become knowledgeable about the work of all current exhibitors so you can speak about it confidently.
Learn about other Alliance members and artists working in the area.
Familiarize yourself with other art display venues and events in the region.
Expand your knowledge of display techniques and exhibit curation over time.
Contribute to developing gallery procedures and documentation as the role evolves.

07

Plan social media posts and reels — develop ideas for subjects, themes, and participants.
Place promotional materials at tourist bureaus, gift shops, and other community locations.
Spread the word about the Alliance and actively recruit new members.
Serve as a welcoming face and ambassador for the Richmond Artists Alliance.